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Finance Assistant

Position: Permanent, Full-time

Location: Buenos Aires, Argentina

Reference: KBC-2019-044

Closing date: November 30, 2019

Description

Main Aspects of Job:

Assisting with a variety of office administration and accounting-related tasks for Finance to be able to close the books within the monthly tight deadlines.

Main Roles and Responsibilities:

General Administration

  • Answer phones, route calls
  • Coordinate mail flow in and out of office (including internal mail with Santa Fe and Rosario offices)
  • Maintain office supplies
  • Keep Payroll files updated (employees have to sign payroll receipts monthly and return them to the administration)
  • Submit claims to landlord for building maintenance issues
  • Receive travel vouchers from ART
  • Keep the travel information filed for possible ART/AFIP inspections
  • Request credit cards for new employees (or new travellers)
  • Organize the end of the year traditional office party

Finance

  • Complete Bank and Company Credit Card reconciliation (this can be hundreds of expenses monthly)
  • Manage Vendors AP
  • Maintain AR – request authorization to invoice, maintain withholding certificates
  • Manage Travel Expenses reports control, receipts booking in accounting and AFIP systems

Sales

  • Assist in creating Sales presentations (Marketing Material, bid documentation)
  • Assist in maintaining Vendors systems (keeping information up-to-date and handling new requests)

IT

  • Request quotes from IT vendors
  • Send orders to vendors per IT’s request

Position Requirements:

  • Minimum of high school degree or equivalent; additional certifications or some higher education preferred
  • Basic Accounting Knowledge
  • Organizational skills with the ability to prioritize tasks based on deadlines and importance
  • Punctual
  • Attention to detail
  • Proactive in handling all administrative tasks
  • English-Spanish bilingual

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